Coalition of Retired Employees

                                                                                        City of Fort Worth

Minutes

CORE

Special Called BOD Meeting

April 2, 2018

The minutes were read and approved for the meeting of May 14, 2018.

The newly elected Board of Directors met on April 2, to discuss strategies and duties for the coming year.  Attendees included Marsha Anderson, Alison Letnes, Sue Winter, Joel Carranza, Marilyn Isaacs and Gayle Mays.

Marolee Lunsford discussed some of the upcoming topics for programs and the need for a larger meeting space for meetings discussing health insurance.

Gayle Mays suggested that the Board discuss ways to clarify health insurance coverage questions by Non-Medicare and Medicare Advantage members. 

Marsha Anderson discussed the current discussions of the City Manager’s Task Force and efforts proposed to close the unfunded liability issue.

Marsha also reported that we still need a Secretary and until that position is filled, the board members will alternate as Acting Secretary.  Marsha will appoint a Non-Medicare member to the RHBAC committee. If members know of someone who might be interested, please let her know.

Sue Winter, Treasure and Chair of the Governmental Affairs Committee discussed her research into the unfunded liability since 2006 by studying all the CAFFERS.  She will be working on strategies dealing with the pension.  The minutes will have only one official copy. The minutes will be read and approved at the meeting; then they will be posted on the website.

Alison Letnes will work with Joel Carranza, Communications Committee Chair to determine the best way to get information to members.  Joel will work on artistic designs for our membership forms and notices. Alison will continue to handle membership.

There being no additional information to discuss, the meeting adjoined.

Respectively submitted,

Marilyn Isaacs

2nd Vice President


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Coalition Of Retired Employees

Member Meeting Minutes

March 12, 2018

The member meeting was called to order at 10:31 a.m. by President O.R. McClain. There were 12 members present at the meeting.

Minutes of the member meeting of January 8, 2018 were read and approved.

The treasures report (as of February 28, 2018) was approved as presented.  The total balance is $90,098.10 with Organizational Shares of $3,982.80; Checking account of $1,785.12 and a CD of $84,330.18.  

Under Reports, the Membership Chair reported as of January 1, 2018, CORE had 267 members.

Next on the agenda was the election of officers for 2018-2020. The slate was approved unanimously. Officers are: Marsha Anderson, President; Alison Letnes, 1st Vice President; Marilyn Isaacs, 2nd Vice president; and Sue Winter, Treasurer. There was no nominee for Secretary. Committee Chairmen elected included Joel Carranza, Communications; Marolee Lunsford, Programs; and Marilyn Isaacs and Gayle Mays, Medicare Health & Benefits Committee Representatives.   

The Program was presented by Adam Price, the regional director of the Central Texas Region of the Better Business Bureau. He introduced Rick Bousquet who was recently hired   to be the director of the Fort Worth BBB office.

Mr. Price gave some background on the mission and standards of the Better Business Bureau and then focused on scams that the bureau sees. The most repeated advice was not to answer the phone if the name does not appear in your personal address book.

Next was an update on the retirement fund by Joell Mevi. As of the end of the year, the fund made 14.6% net of fees. The fund evaluation will be in April, 2018. The Board will look at Asset Allocation and may correct over and under weighting of some asset classes. An RFP for Fund consultant has been issued and the selection should be made in June.

It was announced that the Retiree contract (currently with Aetna) has an RFP seeking insurance services.    

There being no further business, the meeting was adjourned at 12:19 p.m.

Respectively submitted,

Sue Winter

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Coalition of Retired Employees

Member Meeting

November 13, 2017

The member meeting was called to order at 10:30 a.m. by President O.R. McClain.  There were 28 members present at the meeting. 

Minutes of the member meeting held September 11, 2017 were read and approved.

The Treasurer’s report was given by the Secretary in the absence of the treasurer. The total balance is $88,922.50 with Organizational Shares of $3,973.36; checking account of $934.25 and a CD of $84,014.86. The report was approved as presented.

Under Reports, membership was reported as 332 members.  

There was no report from Health and Benefits.  

Joelle Mevi gave the report on the health of the retirement fund. The current performance of the fund is 11.85% with a balance of $2.267 billion. She described the fund as a “mature fund”. She serves on the City Manager’s task force for benefits and said that reviews of DROP, service purchase and leave programs were being studied. She announced that there would be a joint meeting of the Fund Board and City Council, as required by law. She also announced that Fort Worth will be discussed at the Pension Review Board’s actuarial committee meeting. She reminded everyone that the Bo9ard cannot change benefits or the contribution rate. She also said that the defined benefit plan has not been mentioned at the task force meetings. 

Estate Planning was presented by Blair Norman, attorney at law.

There being no other items for discussion, the meeting was adjourned at 12:05 p.m.

Respectively submitted,

Sue Winter, Secretary  

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Coalition of Retired Employees

Member Meeting Minutes

September 11, 2017

The meeting was called to order at 10:30 a.m. by President O.R. McClain. There were 43 members present at the meeting.*

Minutes of the July 10, 2017 meeting were approved as presented.  

The Treasurer’s report was approved as presented. Through August 31, 2017, there was $3,970.86 in savings, $808.12 in checking and $83,773.91 in a 2-year CD.

The Membership Chair announced that the organization now had 241 paid members.

Under Reports, Marilyn Isaacs announced that beginning in January, deductible for drug coverage would be $100. Health Committees have been told that the City’s costs have increased because employees still go to the emergency room for treatment. Urgent Care is less expensive and is encouraged.        

Joelle Mevi, Retirement Fund Executive Director, gave a Retirement Fund update.  The Board has hired a new General Counsel, Benita Harper. The Board approved administrative rules and passed Public Comment Rules. The Pension Administrative System update did not pass. The City Manager’s Task Force on Pensions is working on several items but has not completed its task.  She also announced that the Retirement System was giving a program on Elder Fraud on September 27. 

Under New Business, the president announced that neither he nor Bill Herrington will be running. He also said that the CORE meeting may have to move meeting locations since the number of attendees has exceeded 39, the number given as a maximum for the meeting room. He asked for suggestions on locations. Also, it was announced that there was an opening on the 457 Board for anyone who still had money in the 457 Plan.  For anyone who wanted to know what to do in light of the Equifax data breach, it was suggested that putting a “freeze” at each of the credit reporting agencies would be effective.   

The program on Senior Discounts was presented by Mary Kay Glass   

There being no further business, the meeting was adjourned at 11:32 p.m.  

Respectively submitted,

Sue Winter, Secretary

  • CORE officers moved out of the room during the meeting to maintain 39 attendees   

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Coalition of Retired Employees

Member Meeting Minutes

July 10, 2017

The meeting was called to order at 10:30 a.m. by President O.R. McClain. There were 67 members present at the meeting.

Minutes of the May 8, 2017 meeting were approved as presented.  

The Treasurer’s report was approved as presented. Through June 30, 2017, there was $3,970.86 in savings, $845.75 in checking and $83,692.88 in a 2-year CD.

The Membership Chair announced that the organization now had 215 paid members.

Under Reports, Marsha Anderson announced that there was going to be only one place that would hold an election and that was for Municipal Employees currently held by Margaret Wise. Marsha Anderson, Rick Van Houten and Tom Lewis did not have opposition.       

Joelle Mevi, Retirement Fund Executive Director, gave the Retirement Fund update. As of July 10, 2017, the Fund had a 6.7% rate of return. The Board is currently working on the governance documents, administrative rules and committee rules. When asked whether the City had considered contribution levels, the response was that the City was responsible for benefits and contributions. Several things, like raising the employee contribution level required a vote of the participants. Information about the retirement fund is available at FWRetirement.org.

Under Old Business, The president announced that the Board had approved a retention and archive policy at no cost to the membership. It was also announced that Bill Herrington will stay on the board until the end of his term.

The program was presented by Maria Gray in the absence of Brian Dickerson. Non-Medicare retirees’ Health Care, while not finalized, will change in 2018. Meetings of the City Council (August 1,8,15) are important dates to remember. All retirees, both Medicare and Non-Medicare will need to attend yearly meetings.   The gist of the presentation was that no final plans have been made, but all plans will probably face higher deductibles. 

There being no further business, the meeting was adjourned at 12:00.  

Respectively submitted,

Sue Winter, Secretary     

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May 8, 2017

The meeting was called to order at 10:30 a.m. by CORE president O.R. McClain.  There were 21 members present. 

The president thanked Marsha Anderson for all she did for the election forum held in March.

Minutes of the meeting held March 13, 2017 were approved as read.

The Treasurer’s report, as of May 1, 2017 was $3,968.39 in savings; $757.87 in checking and $83,540.78 in a CD. Dividends were $208.35 and one check for a printing reimbursement of $67.26 was outstanding.  

Under Committee Reports, it was announced that membership was 206. Marolee Lunsford was introduced as a member of the program committee and Gayle Mays was introduced as a new member of the retiree health and benefits committee.

Both Polo and T-Shirts are still available. The City is looking at options to reduce costs of its insurance program. Specifically, cost of spouses in being investigated. Both Brian Dickerson and Maria Gray were present at the meeting and reminded members that the suggested changes would be presented at the July CORE meeting. He did announce that the Healthy Challenge Program would be dropped and that there would be an audit on dependents this year.

There were announcements that Bill Herrington will resign, that Place 7 on the Retirement Board will be on the ballot this year. Members were reminded that 25 nomination letters need to be received by June 30 in order to be placed on the ballot. The election will be in late summer.    

Joelle Mevi gave an update on the Retirement Fund as of March 31, 2017. The return for the 1st Quarter was 3.78 %; from March to March, the return was 11.13. April to May return was 1.5%. An ad hoc committee has been formed to establish criteria for fund members to make comments to the Retirement Board. Members of the committee are Marsha Anderson, Jarod Cox and Rick Van Houten. The Pension Review task force is reviewing contribution levels, investment results, benefit reductions, the DROP program, interest rate on refunds and leave issues. Proposed solutions will be presented at a later date. 

Casey Lloyd with Surgery Plus presented the program. Surgery Plus is an enhancement through the City for non-medicare employees seeking non-emergency surgery.

There being no further business, the meeting was adjourned at 11:50 p.m.

Respectively submitted,

Sue Winter, Secretary   


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